The purpose of this tutorial is to walk you through the process of creating a Due Diligence Statement (DDS) using our new feature. This is a crucial requirement under the EU Deforestation Regulation (EUDR) to ensure compliance and traceability of commodities such as cocoa, palm oil, and coffee.

You can check the video below or follow the instructions.

Upon accessing the Verify portal, you will notice two tabs that will be needed for generating the DDS:

To create a DDS, you must first create a parcel that is linked to a dataset. You will navigate to the 'Parcels' tab found on the side bar and click on 'Add New' to start the process and enter parcel details.

Users will begin inserting the 'Parcel details' which includes both required and optional fields.

The required fields are listed below:

It is important to note that the logistics information includes both required and optional fields.

The required fields are listed below:

This is an optional step that enables users to add the bill of lading documents.

However, it is worth noting that including a bill of lading provides valuable evidence that a shipment has taken place, serving as an essential part of the audit trail. This helps ensure that the information is stored with the parcel, which can be crucial during an audit by national competent authorities.

The files that are supported by the system include: .pdf, docx, xlsx, jpeg, csv, jpg, & png.

When linking datasets to parcels, you will notice that only datasets originating from the relevant origin and commodity— for example, Uganda, cocoa — are displayed. This feature helps minimise errors by preventing users from inadvertently selecting unrelated data.

In addition to reducing errors, linking datasets enables users to generate a due diligence statement and a GeoJSON file containing all necessary geospatial data. This process ensures accurate and comprehensive traceability.

To ensure accurate traceability, users can select multiple datasets, as parcels may originate from different farm plots recorded in separate datasets. Traceability is also a key factor in ensuring EUDR compliance.

After selecting the datasets linked to the parcel, the following step allows to generate a 'Generate DDS' or 'Upload a File' which refers to uploading an existing DDS file.

The 'Upload a File' option exists because users may be using a different system to generate their own due diligence statement. This feature allows users to upload their statement directly, ensuring the centralisation of key information and seamless integration with existing processes.

Once generated, a Parcel ID is created — for example, PID-129 —and automatically saved when clicking the 'Save Parcel' button.

After saving the parcel you can view the new parcel created under the new ID — for example, PID-129 — on the parcels tab.

You can view all the properties and metadata related to this specific parcel when clicking on the 'See details'.

From the 'See details' section, provides users a comprehensive view of all parcel properties in one place.

Creating a DDS is a crucial step in ensuring compliance with the EUDR. By following the steps outlined above, you can efficiently link shipment datasets and ensure that your commodities meet the required sustainability standards. For further guidance, consult the DDS Repository and Vault sections within the system.